> ## Documentation Index
> Fetch the complete documentation index at: https://docs.smartbills.io/llms.txt
> Use this file to discover all available pages before exploring further.
# Expense Reports
> Create and manage expense reports for reimbursement
## Introduction
Expense reports let employees group related expenses together for approval and reimbursement. Instead of submitting each expense individually, you bundle them into a report with a title, business purpose, and date range, then submit the entire report for your manager or finance team to review.
Access your expense reports by clicking **My Expense Reports** in the sidebar or navigating to `/{slug}/expense-reports`.
## Report Lifecycle
Every expense report follows a structured lifecycle from creation to reimbursement:
You create a new report and begin adding expenses from your Expenses list. The report remains editable. You can add or remove expenses, update the title, and modify the business purpose at any time.
When the report is ready, you submit it for approval. The report is locked for editing and your approver receives a notification. If you need to make changes after submission, you must recall the report first.
Your manager or designated approver opens the report and reviews each expense, checking receipts, amounts, and categorization.
The approver either approves the report, moving all expenses to Approved status, or rejects it with feedback. If rejected, the report returns to you for corrections before resubmission.
After approval, the finance team processes the reimbursement. The report status changes to Reimbursed and all attached receipts are archived in the [Vault](/guides/concepts/vault).
## Report Statuses
| Status | Meaning |
| ---------------- | --------------------------------------------------------------- |
| **Draft** | The report is being prepared. Expenses can be added or removed. |
| **Submitted** | The report has been sent for approval. Editing is locked. |
| **Under Review** | An approver has opened the report and is reviewing it. |
| **Approved** | All required approvers have approved the report. |
| **Rejected** | The report has been sent back with feedback for corrections. |
| **Reimbursed** | The employee has been reimbursed for the approved expenses. |
## Reports List View
The reports list shows all of your expense reports with key details:
| Column | Description |
| -------------- | --------------------------------------------- |
| **Title** | The name you gave the report |
| **Status** | The current lifecycle stage |
| **Total** | The sum of all expenses in the report |
| **Expenses** | The number of expenses included |
| **Date Range** | The period the report covers |
| **Created** | When the report was created |
| **Submitted** | When the report was submitted (if applicable) |
Use the status tabs above the list to filter reports by their current stage: All, Draft, Submitted, Approved, Rejected, or Reimbursed.
## What's Next?
Start a new expense report and configure its details
Select expenses from your Expenses list to include in a report
Submit your report for manager approval
Download reports as CSV, PDF, or Excel