> ## Documentation Index
> Fetch the complete documentation index at: https://docs.smartbills.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Mileage

> Track business driving, calculate reimbursement at CRA or IRS rates, and claim it on an expense report

## Introduction

Mileage lets employees log business driving and claim reimbursement for it. You enter a route, Smartbills calculates the distance, applies the reimbursement rate that governs your business, and produces an expense you can add to an expense report.

Mileage appears as **Mileage Trips** in the sidebar.

<Note>
  Mileage is business-scoped, so it only appears when you are working inside a business rather than your personal account. Viewing and logging your own trips is available to everyone.
</Note>

## How a trip becomes money

A mileage trip moves through two stages. Understanding the split explains most of the behaviour you will see in the interface.

<Steps>
  <Step title="Logged">
    You record the route, vehicle, and date. The trip shows a calculated distance and an estimated reimbursement, but no expense exists yet. Its status is **Logged**.
  </Step>

  <Step title="Converted">
    Converting the trip creates a real mileage expense in your Expenses list. From that point the trip carries the status of the expense report it belongs to, starting at **Unreported**.
  </Step>

  <Step title="Reported">
    You add the mileage expense to an expense report and submit it like any other expense. It then follows the normal approval and reimbursement path.
  </Step>
</Steps>

## What determines the amount

Three things decide what a trip is worth.

| Input        | Where it comes from                                                                                                                           |
| ------------ | --------------------------------------------------------------------------------------------------------------------------------------------- |
| **Distance** | Calculated from the route you enter. You can override it manually.                                                                            |
| **Unit**     | Derived from the vehicle's registration country. A vehicle registered in the US is measured in miles, everything else in kilometres.          |
| **Rate**     | Resolved from your business's mileage rates. Custom rates take precedence, and published CRA and IRS rates apply when no custom rate matches. |

Rates are frequently tiered. Under a tiered program such as the CRA's, the first portion of your annual distance earns a higher rate and everything beyond an annual threshold earns a lower one. Smartbills tracks your year-to-date distance and applies the correct tier automatically. See [Mileage rates](/guides/web-app/mileage/mileage-rates).

## In this section

<CardGroup cols={2}>
  <Card title="Manage vehicles" icon="car" href="/guides/web-app/mileage/vehicles">
    Add the vehicles you drive and set which one is used by default
  </Card>

  <Card title="Log a trip" icon="route" href="/guides/web-app/mileage/log-a-trip">
    Record a route and let Smartbills calculate the distance
  </Card>

  <Card title="Multi-stop and round trips" icon="map-pin" href="/guides/web-app/mileage/multi-stop-and-round-trips">
    Add intermediate stops, reorder them, and include the return leg
  </Card>

  <Card title="Convert a trip to an expense" icon="receipt" href="/guides/web-app/mileage/convert-to-expense">
    Turn logged trips into claimable expenses, one at a time or in bulk
  </Card>

  <Card title="Add mileage to a report" icon="file-invoice" href="/guides/web-app/mileage/add-to-expense-report">
    Claim mileage alongside your other expenses
  </Card>

  <Card title="Mileage rates" icon="calculator" href="/guides/web-app/mileage/mileage-rates">
    Configure the rates your business reimburses at
  </Card>
</CardGroup>

## On mobile

The mobile app can record a trip as you drive, capturing the route from your device's location rather than from typed addresses. See [Mobile app](/guides/mobile/overview).