> ## Documentation Index
> Fetch the complete documentation index at: https://docs.smartbills.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Expenses

> Upload, review, and organize the expenses you paid for yourself

## Introduction

The **Expenses** is your personal space for managing business expenses. Located in the sidebar under your personal section, it is the first place you go to upload receipts, review extracted data, and prepare expenses for reporting.

Every expense you create, whether uploaded manually, scanned from a photo, or received via email forwarding, appears here.

## Expenses Page Layout

When you open Expenses, you will see:

* **Expense List**: A table of all your expenses with columns for date, merchant, amount, category, and status
* **Filters and Search**: Narrow results by date range, category, status, or keyword
* **Sort Controls**: Order expenses by date, amount, or merchant name
* **Add Expense Button**: The primary action to upload a new receipt or create an expense manually

## Expense Statuses

Each expense in your Expenses list has a status that indicates where it is in the workflow:

| Status                | Description                                                     |
| --------------------- | --------------------------------------------------------------- |
| **Draft**             | The expense has been created but not yet added to a report      |
| **In Report**         | The expense is part of a draft expense report                   |
| **Submitted**         | The expense is included in a submitted report awaiting approval |
| **Approved**          | The expense has been approved as part of a report               |
| **Rejected**          | The approver has rejected the report containing this expense    |
| **Changes Requested** | The approver has asked for modifications before re-submitting   |

## Expense Detail View

Click on any expense in the list to open its detail view. From here you can:

* View the original receipt image or PDF
* Edit fields such as merchant, amount, date, currency, and notes
* Assign or change the category and department
* Split the expense across multiple categories
* See which report the expense belongs to (if any)

## What You Can Do

<CardGroup cols={2}>
  <Card title="Upload an Expense" icon="cloud-arrow-up" href="/guides/web-app/expenses/upload-expense">
    Upload receipts via drag-and-drop, file browser, or camera
  </Card>

  <Card title="Edit an Expense" icon="pen-to-square" href="/guides/web-app/expenses/edit-expense">
    Modify expense details like amount, merchant, and date
  </Card>

  <Card title="Categorize Expenses" icon="tags" href="/guides/web-app/expenses/categorize-expense">
    Assign categories and departments to organize spending
  </Card>

  <Card title="Split an Expense" icon="scissors" href="/guides/web-app/expenses/split-expense">
    Divide a single expense across multiple categories
  </Card>

  <Card title="Receipt Forwarding" icon="envelope" href="/guides/web-app/expenses/receipt-forwarding">
    Automatically capture receipts by forwarding emails
  </Card>

  <Card title="Create an Expense Report" icon="file-invoice" href="/guides/web-app/reports/create-report">
    Group your expenses into a report and submit for approval
  </Card>
</CardGroup>